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Embroidery Cost Calculator for Accurate Pricing & Profit Estimates

Build your embroidery job and calculate the true production cost with confidence. Enter your garment, stitch count, machine setup, and production details to estimate costs, compare pricing options, and identify the most profitable selling price for your embroidery business.
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multi head embroidery machine

Embroidery Cost Calculator

Build a job, see your true cost, then choose a selling price using clear margin options.

Build the job

Use the main fields for a quick quote. Expand the blue optional sections below to add more accurate data such as staff, overheads, timing allowances and consumables.

Choose a popular blank or select custom to enter your own garment cost.
Choose a preset design size or enter a custom stitch count.
Backing area is used to calculate backing cost. Example: 10cm x 10cm = 100cm². Default is 2 plies because many jobs use two pieces of backing.
Choose a preset speed or enter your own stitches per minute.
Update this for the machine being quoted. Used for reference depreciation only.
One-off charge for artwork setup, digitising and job preparation.
Staff — optional
Minimum wage / base pay rate.
NI, pension and employment costs.
Used in the job cost calculation.
Staff used 1
Labour hours charged 0.00
Labour cost £0.00
Switch this on to include labour in the job cost. Leave it off if you want a machine/materials-only cost. Use this section to adjust wage, employer on-cost and staff count.
Operating costs and consumables
Direct machine running cost only: electricity, servicing, repairs, oil and maintenance. This does not include optional business overheads.
Auto-calculated from top thread, bobbin and backing. Top thread uses: stitches ÷ 1,000 × 5m × (£6.35 ÷ 5,000m). Backing uses the selected area and number of plies.
Consumables breakdown
Top thread£0.00
Bobbin£0.00
Backing£0.00
Default is 2 pieces of backing per item. Adjust if you use more or less.
Depreciation per hour = machine purchase price ÷ 5 years ÷ 12 months ÷ 22 business days ÷ production hours per day. Machine depreciation is reference only and is not added separately. Machine running cost is direct machine cost; optional business overheads are only added when enabled. Consumables are calculated as thread + bobbin + backing.
Production time allowances
Stitch time 0 mins
Handling time 0 mins
Total production time 0 mins
Productivity adjustment Standard
These allowances cover real production tasks such as framing garments, changing/checking bobbins, thread breaks, unloading and finishing. SWF Dual options reduce total calculated production time by up to 25%.
Advanced design timing — optional
Colour change time 0 mins
Trim / movement time 0 mins
Advanced design time 0 mins
Leave this off for the default quick quote. Turn it on for designs where colour changes, trims and pantograph movements materially affect production time.
Business overheads — optional
Example: 22 business days × 7 production hours.
Total monthly overheads £0.00
Overhead per hour £0.00
Added to this job £0.00
Leave this switched off for direct production cost only. Turn it on when you want the job to also contribute towards rent, insurance, software, utilities and other wider business costs.